Notary Signing Agent Document FAQ: Signature and Name Affidavits (2024)

Rita Barren

01 Apr 2019

I just encountered this issue over this weekend, where the borrower refused to sign the Signature Affidavit because they felt like the various names were not correct as being "one in the same" and did not want to agree to it. What is the best practice for a situation like this? I contact the Loan Officer on my instructions from the closing table, but no response; so I contacted my notary company that hired me for the signing. I did not get a response from either during the closing so I told the borrowers that they should reach out to their loan officer again for an explanation of the form.

01 Apr 2019

David Thun: would you please clarify what you mean by "correct legal name?"

National Notary Association

01 Apr 2019

Hello. On a signature affidavit, the signer is confirming that the name he or she is signing with represents the complete, official form of the signer's name. Depending on the type of signature or name affidavit, a signer might also be asked to list nicknames or other variant names the signer uses in addition to the correct legal name. For example, an affidavit might ask a signer whose full legal name is "Alexander Rathburn" to swear that "Alexander Rathburn" is the person's full legal name. However, if Alexander sometimes goes by the nickname "Al Rathburn," some affidavits may require the signer to confirm that "Alexander Rathburn" is the same person known by the nickname "Al Rathburn" as well.

Karen Mary Howard

01 Apr 2019

Most lenders ask that the borrower write "I have never been known by this name" for any names that are just a mistake. Some lenders only list variations of their legal name. Others list every name that appears on the credit report including mistakes - usually from the stores that offer an immediate discount if the sales clerk quickly types your name - sometimes inaccurately.

Denise Jennings

11 Apr 2019

Should the borrower also sign their name according to all the different variations? Ex. Billy Bob (sign Billy Bob); Bill Bob (Sign Bill Bob), etc? Many times there is only one signature line. I have created additional lines on the document and have had the borrower sign in accordance with each variation. Is this practice advised or should the borrower only sign only as the name appears below the only provided signature line?

National Notary Association

12 Apr 2019

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation.The NNA Hotline: 1-888-876-0827Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT)Saturday: 5:00 a.m. – 5:00 p.m. (PT)If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Lisa Christine Swift

18 Apr 2019

affadavit March 29, 2019 And I have been to several Banks. I have an appointment 04192019Friday

Carla DeShon

12 Feb 2020

I just became a signing agent and I am wondering do you fill out a line in your notary book for every page you notarize. but only have the client sign once?

National Notary Association

13 Feb 2020

Hello. To help us answer your question, can you please tell us what state you are commissioned in?

Jeaneen Smith

14 Jul 2020

Hi, I just became a NJ notary & want to know if I need a new page in my notary book for every page I notarize during a loan closing. Also, should I write out a new page for every co-signer of the loan or do I require only the primary on the loan sign? Thanks in advance.

National Notary Association

17 Jul 2020

Hello. New Jersey does not have a journal requirement for Notaries. This article has recommendations for completing a journal entry in the absence of state rules that may be of help to you:

19 Oct 2020

I am a signing agent in Florida.... Since journals are optional, but recommended in Florida, If i elect to use a journal and have notorized several documents in a loan package is it necessary to have the signers sign each entry in the journal?

National Notary Association

19 Oct 2020

Hello. In situations where state law does not require a journal or provide statutory instructions for journal entries, Article VII-A-4 of The Notary Public Code of Professional Responsibility recommends the following: "For every notarial act performed, the corresponding entry in the Notary’s journal shall contain, at least: the date, time, and type of the notarial act; the date, if provided, and description of the document or proceeding; the name, address, and signature of each principal and witness identifying a principal; a description of the evidence used to identify any principal and witness identifying a principal; and the itemized fees, if any, paid by the principal to the Notary."

Carolyn Rodriguez

19 Oct 2020

There are a lot of unanswered (good) questions because people forget to put their State. Perhaps in your Comments section where it asks to click on: "Add your comment" you could include the statement, "Please include your state." I have been curious about MANY, MANY questions that were left unanswered that I wish you'd have provided an answer to. Thank you for considering this.

Becky Sebreros

22 Oct 2020

What happened if borrow refused to sign document, and what type of notarization is a “Signature & Name Affidavit a Jurat or Acknowledgment?

National Notary Association

26 Oct 2020

Hello. If a borrower refuses to sign a document in a loan package, you should contact the lender or title company to request instructions how to proceed.

Tammy Hardy

22 Oct 2020

Good Evening from PA ...If signer refuses to sign one or more of the AKA Affidavit variations, do I still notarize it? What if one or more of the variations of their name are not valid ? ...they don't agree with one or more? Do they still sign it "as is" or sign and or respond with "Never known as this " individually?

National Notary Association

26 Oct 2020

Hello. If a borrower refuses to sign a document in a loan package, you should contact the lender or title company to request instructions how to proceed.

Timothy Lee

25 Oct 2020

In CA who fills out the Tax Information Sheet if it is in the package? thanks

National Notary Association

29 Oct 2020

Hello. You should contact the lender to request instructions regarding any unclear documents in a loan package.


28 Oct 2020

If I am no longer a notary signing agent but I’m still a notary I can’t sign the mortgage documents right?

National Notary Association

29 Oct 2020

Hello. If you are still commissioned as a Notary, you may still perform notarizations. However, if you are no longer certified and background screened as a Signing Agent, you will not be able to perform loan signing assignments for companies that require NSAs to be certified and background screened.

Dee Allgood

06 Nov 2020

On the Signature Affidavit: What is entered beneath my signature in the Notary Public for_______This is showing above when I enter my commission expires date.

National Notary Association

10 Nov 2020

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation.The NNA Hotline: 1-888-876-0827Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT)Saturday: 5:00 a.m. – 5:00 p.m. (PT)If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Sandra Freeman

23 Nov 2020

Suppose a signer misses the signature line and signs slightly below the signature line approx. 1/4 to 1/2". The person's signature is now literally below his typed name instead of the signature being properly above his typed name. There is nothing left on that page except for the notary. 21 days later, the notary is required to redo the signing. The signature is there directly below his typed name, no other interferences at all, and the notary's part is accurate and complete. I have looked and inquired in several places with no answers. Help, please?

National Notary Association

04 Dec 2020

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation.The NNA Hotline: 1-888-876-0827Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT)Saturday: 5:00 a.m. – 5:00 p.m. (PT)If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Sheikh Mamun

03 Dec 2020


15 Dec 2020


Mum B

28 Dec 2020

Hi,I’m in NY. After a Signature & Name Affidavit, do I need to write their name down in a notary journal? Thank you.

National Notary Association

04 Jan 2021

Hello. New York does not require Notaries to keep an official journal. However, it is a recommended practice to keep a journal as it provides you with important evidence if any of your notarizations are questioned or challenged at some point.

Johnetta Bond

03 Jan 2021

I’ve been a NSA for nine months. I turned down an order for a reverse mortgage. Where can I get training on signings for reverse mortgages in State of Maryland. Are the documents different for these loans?

National Notary Association

05 Jan 2021

Hello. You can find out more information about reverse mortgages in this article:

07 Apr 2021

I am interested in reverse mortgages, please let me know how I can get training on reverse mortgages.

National Notary Association

08 Apr 2021

Hello. For more information about reverse mortgages, please see these articles: and

Naomi Petit-Dor

08 Jul 2021

How do I describe a Non-Applicant Affidavit And is this for the Borrower to sign?

National Notary Association

14 Jul 2021

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation.The NNA Hotline: 1-888-876-0827Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT)Saturday: 5:00 a.m. – 5:00 p.m. (PT)If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Abril murray

24 Dec 2021

Lets say Borrower is now divorced and she is currently using her maiden name on her closing Refi. Issue: The Deed still shows her married last name, Closing Documents also have married last name. (There is an AKA/ Affidavit page in the closing package) Borrow will only sign if she can use her current Maiden name. Is the borrower allowed to sign with her maiden last name (legally changed) now that she is divorced as there is an aka page that shows her previous married last name?

National Notary Association

28 Dec 2021

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone to discuss the situation with them in more detail.The NNA Hotline: 1-888-876-0827Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT)Saturday: 5:00 a.m. – 5:00 p.m. (PT)If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.


26 Dec 2021

How many days does the borrower have to cancel the loan for a refinance on an investment property?

National Notary Association

28 Dec 2021

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone to discuss the situation with them in more detail.The NNA Hotline: 1-888-876-0827Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT)Saturday: 5:00 a.m. – 5:00 p.m. (PT)If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Kristin Morrow

14 Apr 2022

Was wondering about the initials behind your name when you completed and passed the Loan Signing Agent Course. I am a certified licensed coder from AHIMA and I have professional training and certified and allowed to use CCS behind my name to show that I am a licensed professional.Kristin Morrow, CCS

Notary Signing Agent Document FAQ: Signature and Name Affidavits (2024)


What is the generally accepted practice on how a notary signing agent describes key documents? ›

The Notary Signing Agent will present each closing document to a signer in conformance with a signing presentation guidelines authorized by the contracting company, and by naming and stating the general purpose of the document, specifying the number of pages and indicating where signatures, dates or initials are to be ...

What is the purpose of the signature name affidavit? ›

The Signature and Name Affidavit is a document used to protect the lender and title company from possible fraud by confirming the following: 1. The borrower is signing documents with his or her correct legal name.

Which of the following parties is permitted to view all entries in a notary signing agent notary journal? ›

A notary must have a journal of all the services they have provided and keep it safe. These journals are generally used if there is a legal issue, and the entries can be used as evidence. These journals are meant to be kept private, and access should be solely with the notary themselves.

What is an aka affidavit? ›

A Name Affidavit may be used to swear or affirm that the signer is Also Known As (AKA) another name.

What are 2 two of the 4 four qualifications for the office of notary public in north carolina? ›

To become a North Carolina notary public, a notary applicant must meet the following requirements: Be at least 18 years of age or legally emancipated. Reside or have a regular place of work or business in North Carolina. Reside legally in the United States.

Does the notary's signature have to be exactly as it appears on the Notary Commission in Missouri? ›

This signature MUST match the exact name typed on their commission certificate. The notary will then have seven days to return their oath and bond to the Secretary of State's Office. The clerk or deputy will then present the notary with their commission certificate.

What is a person who signs his signature on an affidavit called? ›

The document is signed both by the person making the statement, called an affiant, and by a person who is legally authorized to administer an oath, such as a notary public or certain court and government officers. Signing an affidavit that contains false information can subject the affiant to criminal penalties.

Should an affidavit be handwritten or typed? ›

The information in an affidavit must be first-hand information. It cannot be second-hand information or speculation. Affidavits can be written in your own handwriting or typed.

How do I write an affidavit for confirmation of name? ›

I ____ (Applicant Name as per id proof), residing at _______(Address as per address proof) do solemnly affirm and stated as under: I am _____ and my name _______, appearing on the enclosed ID proof, is single name.

What must be recorded in notary journal? ›

The date of each document notarized. The date of the notarization. The name and mailing address of the signer. The method used to identify the signer and if a credible witness identified the signer, the credible witness' name and address.

Which states have the toughest notary exams? ›

California. California has some of the strictest application requirements for Notaries in the U.S. — involving a required training course and background check — and the mandatory exam is among the most challenging in any state.

Which notarial act is the one most commonly performed? ›

An acknowledgment is the most common notarial act.

Does affidavit letter be signed? ›

Formalizing an Affidavit

As you know, for an affidavit to be valid, it must be signed and notarized. This means that a notary is swearing to the fact that it is your signature on the affidavit, so usually the document must be signed in the presence of a notary.

How do I fill out an AKA statement? ›

The signer would sign their name and acknowledge that that is their name. The borrower's various names are pre-typed on the form. If the borrower has never been known as the name listed, they would write Never Known As next to it and then sign their name as it appears on the initial signature line.

Can you pledge aka without a degree? ›

A. No. Candidates must attend an accredited four-year college or university that confers baccalaureate degrees.

What are the two disqualifications for the office of Notary Public in NC? ›

(1) Submission of an incomplete application or an application containing material misstatement or omission of fact. (2) The applicant's conviction or plea of admission or nolo contendere to a felony or any crime involving dishonesty or moral turpitude.

How much can a mobile notary charge in NC? ›

For verifications or proofs, $10.00 per signature. For oaths or affirmations, $10.00 per signature.

How much does a mobile notary make in NC? ›

$13.20 is the 25th percentile. Wages below this are outliers. $65.80 is the 75th percentile.

How much do most notaries charge? ›

You may need to hire a notary to witness a signature on a legal document, such as a will, real estate document, power of attorney or contract. This service is usually affordable. Most notaries charge by either the document or signature, at a rate of anywhere from $1 to $20.

Can a notary accept an expired ID in Missouri? ›

No. If state's notary laws specify that the state or federal issued identification card must be “current,” notaries public must comply with their statutorily satisfactory evidence of identification.

What is the max a notary can charge in Missouri? ›

Fees. A notary public is allowed to charge fees for notarizing documents. Section 486.350, RSMo, allows a notary to charge two dollars for each signature on a document and the proper recording of the notarization in their journal. The maximum fee for any other notarial act is one dollar.

What is the title of the signing person? ›

A signatory is a title used to describe someone that has signed or will sign a legal agreement of some kind. Each contract can have multiple signatories, and each will assume the rights and responsibilities outlined in the agreement once it has been signed.

What is an example of signature affidavit? ›


What is person signing a document called? ›

What does signee mean? A signee is a person who signs a document. Signee is a formal way of saying signer. Not only is it used to refer to someone who signs a legal document, it's also often found in those legal documents as part of the terms and conditions that are being spelled out.

What is the proper way to write a affidavit? ›

6 steps to writing an affidavit
  1. Title the affidavit. First, you'll need to title your affidavit. ...
  2. Craft a statement of identity. The very next section of your affidavit is what's known as a statement of identity. ...
  3. Write a statement of truth. ...
  4. State the facts. ...
  5. Reiterate your statement of truth. ...
  6. Sign and notarize.
Feb 28, 2023

Is there a format for affidavit? ›

I Mr/Ms ____________S/o______________ Daughter of ______________, aged around ______________years, resident of ______________, do hereby solemnly affirm and declare as under: That my name as per the records in my educational institution is ______________ (XYZ)

How powerful is an affidavit? ›

Affidavits are a vital part of court proceedings since they provide a written account of the details surrounding the case, which can make it easier for judges to make decisions. They are also useful for record-keeping purposes.

What is an affidavit for name spelling mistake? ›

How can I change the name of my spelling mistake? Affidavit: One needs to get an affidavit prepared from the local notary in which the reason for the change or the spelling mistake in birth certificate is specified. Once made, this document has to be submitted to the district court.

What is the affidavit of true name? ›

An affidavit of one and the same person is also known as an affidavit of identity. It is a sworn statement that confirms that the different names found on different documents refer to one person.

What is affidavit proof of? ›

An affidavit is a written statement made under oath. This means that the person who is making the statement has sworn that the document contains the truth and is aware that they will be prosecuted if it is found that the contents of the affidavit (or parts thereof) are untrue.

Should a notary keep a log? ›

Yes. Several states strongly recommend or require notaries to maintain a record of the actions they perform. It is an essential tool that provides a transcribed record of the official acts of a notary.

Can a notary have 2 journals? ›

Only one notary may use a single journal. Notaries must not share a journal. A notary's journal is the property and responsibility of the notary who uses it. Even if a notary's employer purchases a journal for him or her, the journal must remain in the notary employee's possession and under his or her protection.

How do you complete a notary journal? ›

The notary public journal entry should be full and complete and must include all the following items:
  1. Notarial Act: ...
  2. Title of Document: ...
  3. Identity of Signer. ...
  4. Date and Time: ...
  5. Notary Fee: The “Fee” column cannot be left blank. ...
  6. Signature of Signer: Every signer must sign/mark the notary's journal. ...
  7. Thumbprint:
Apr 27, 2018

What types of notaries make the most money? ›

One of the most lucrative ways to make money as a notary public is by becoming a loan signing agent. Signing agents are responsible for guiding borrowers through the process of closing a mortgage loan, ensuring that all paperwork is properly signed and notarized.

What state pays notaries most? ›

District of Columbia pays the most for Mobile Notary, followed by California and New Jersey. The salary of a Mobile Notary in District of Columbia is 11.32(%) higher than $100,870(national average). In states with high Mobile Notary salaries, there are more relevant career opportunities.

How much money does a Notary Public make in California? ›

$29,376 is the 25th percentile. Salaries below this are outliers. $2,448 is the 25th percentile.

What are the two primary tools of a notary public? ›

Notary Seal and Stamp

It usually includes the name of the notary public, their commission number, and the state or county where they are authorized to notarize documents. A notary stamp, on the other hand, is a tool used to emboss the notary's seal onto the document, making it official and legally binding.

Who needs a notary the most? ›

Legal documents like wills, trusts, affidavits, and more all require notarization. Law firms that work on real estate transactions or estate planning will also need notary services for property documents like deeds.

Which of the following are not commonly notarized documents? ›

What Documents Cannot Be Notarized?
  • Birth certificate*
  • Marriage certificate.
  • Death certificate*
  • Articles of incorporation for a business.
Oct 22, 2021

How much does an affidavit cost in USA? ›

The cost is a notory public fee, you can have your affidavit notorized by most court clerks for less than $10.00 US, many court clerks will notorize for free.

What do you mean by affiant? ›

An affiant is a person who is the author of an affidavit, who swears to the truth and accuracy of the statements made in the affidavit. The person making the signed statement (affiant) takes an oath that the contents are true to the best of their knowledge.

What affidavit means in law? ›

An affidavit is a sworn statement a person makes before a notary or officer of the court outside of the court asserting that certain facts are true to the best of that person's knowledge.

What is an aka signature? ›

“Also-known-as (AKA),” “now-known-as (NKA)” and “formerly-known-as (FKA)” methods of. signing one's name are all used when a signer's name as it appears on the document differs somewhat from. his/her name as it appears on a satisfactory form of identification such as a driver's license.

How long is the aka pledging process? ›

Alpha Kappa Alpha graduated Membership Intake Process, or MIP is only accessible by invitation and is a 2-week process. To receive the invitation, you must attend the public events the Sorority hosts to get acquainted with them.

What GPA do you need to cross aka? ›

What is the GPA requirement to be a member of an NPHC organization? Sorority: Alpha Kappa Alpha Sorority, Inc. GPA: 2.5.

How much does it cost to pledge aka graduate chapter? ›

This form is to be accompanied by $750.00, $550.00 or $100.00 in the form of a chapter check, certified cashier's check, or money order. Make check payable to Alpha Kappa Alpha Sorority, Inc.

Is it always acceptable to print all loan documents on letter size paper? ›

If they are not printed in the correct size, the title company or lender may not accept them and you may be asked to reprint them and return to the borrowers to have the documents re-signed and notarized. Most likely, this would be at your expense.

Which of the following best describes what type of officials notaries are? ›

Notaries are publicly commissioned as "ministerial" officials, meaning that they are expected to follow written rules without the exercise of significant personal discretion, as would otherwise be the case with a "judicial" official.

What is the best way to address a borrower's questions that the notary signing agent is not allowed to answer? ›

What is the best way to address borrower's questions that the NSA is not allowed to answer? Make a list of all of the questions that the borrow has at the end of the signing then have them contact the borrower for answers.

Is a notary signing agent consistently follows the practice of obtaining borrowers thumbprints in his or her journal? ›

A Notary Signing Agent consistently follows the practice of obtaining borrowers' thumbprints in his or her journal, but is commissioned in a state that does not require journal thumbprints. A borrower has complied with all other notarization requirements, but objects to leaving her thumbprint in the journal.

Does paper size matter for legal documents? ›

Legal size paper is used for applications such as brochures and legal documents. It is a standardized paper size (English measurement system) in the United States and in other countries which still rely on English-based paper sizes. The legal size paper dimensions are 8.5-inches by 14-inches.

Do legal documents have to be on legal size paper? ›

Legal paper is called legal-size paper because of its exclusive use in legal matters by lawyers for many decades. However, the interesting fact is that there isn't any specified rule that suggests legal paper must be used in official documents. It is more a matter of practice than a requirement.

What does SS mean on a document to be notarized? ›

August 2, 2014. You may have wondered what “ss.” means. The American Society of Notaries maintains that it is an abbreviation for a Latin term, scilicet, which means “namely” or “in particular”, specifying the required venue element of the acknowledgment.

What are the next steps you must take after taking passing and paying for this test to be commissioned as a Utah notary public? ›

Pay for and pass the online exam. Submit to the mandatory background check. Upload a copy of your notarial bond and Oath of Office to the Lieutenant Governor's office containing no significant misstatement or omission of facts.

Can a document be notarized twice? ›

Yes, it is OK. You may notarize multiple copies of an original document provided that the signer's signature on each copy is an original signature made in pen and ink and your notarization is “original” for each one. Confronted with a tricky notarization?

How do you correct a notary journal entry? ›

Line through the incorrect information. Write the correct information in the same box, if there is room to write it legibly. If there is not enough space in the same box, use the box in the line below the entry. There is no rule that says you must only use one line per journal entry.

What should a notarized letter say? ›

Given under my hand and seal of office this day of , (year). This instrument was acknowledged before me on (date) by (name or names of person or persons acknowledging). This instrument was acknowledged before me on (date) by (name of attorney-in- fact) as attorney-in-fact on behalf of (name of principal).

How do you write a statement that needs to be notarized? ›

How to write a letter to be notarized
  1. Use a proper heading. First things first, to make it easy for the notary to understand the document they're notarizing, use a distinct heading. ...
  2. Use the right address. ...
  3. Provide the correct details. ...
  4. Include your name. ...
  5. Leave space for signatures.
Apr 7, 2023

What is the most common mistake made by a notary? ›

Failing to require signers to be present at the notarization is the number one claim of misconduct against Notaries.

Which document represents the borrowers promise to pay? ›

A promissory note is a written and signed promise to repay a sum of money in exchange for a loan or other financing. A promissory note typically contains all the terms involved, such as the principal debt amount, interest rate, maturity date, payment schedule, the date and place of issuance, and the issuer's signature.


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