Create an Appointment Booking Website with WordPress | HivePress Blog (2024)

Online booking appointments have already become a groundbreaking feature for many industries like medical care, fitness, law services and so on. Offering online bookings has dozens of advantages for any business, such as round-the-clock availability, saving staff time, no overbookings, no queues, etc.

However, many private clinics, gyms, and service companies still schedule meetings over the phone, manually adding new bookings to their calendars. Moreover, thousands of specialists don’t have their own websites where potential customers can contact them and schedule a meeting. That’s why creating a niche appointment booking platform, and connecting service providers with customers can be a tempting idea for an online business.

In this article, we’ll explain how to create an appointment booking website using WordPress. Feel free to take a look at the table of contents and jump directly to the part that interests you most.

Let’s get started!

How Do Appointment Booking Websites Work?

In a nutshell, such platforms allow customers to schedule appointments or book services offered by some experts or companies. In their turn, experts can set up availability days and hours as well as run a calendar with all the upcoming bookings.

A great example of an appointment booking website is Zocdoc. It’s a platform that allows people to find local doctors and book in-person or online appointments for medical or dental care.

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Zocdoc isn’t just a convenient platform, but it’s also a highly profitable business for its owners. It makes money by collecting a listing fee as well as a booking fee. Healthcare providers pay to be listed on the platform so that they can reach new patients, grow their practices, and operate more efficiently.

In the same way, most of the appointment booking websites are monetized via charging service providers for each booking made through the marketplace.

Why Are Appointment Booking Platforms Popular?

Online booking appointment marketplaces have gained popularity due to several reasons:

It’s Simply Convenient

Nowadays, there’s no need to stand in line to visit a doctor or call a fitness trainer to make an appointment each time a person goes to the gym. Now everyone can make all the appointments online with just a few clicks, without wasting time on phone calls and queues. Moreover, customers can schedule their arrival close to their appointment time, considerably reducing their waiting time.

It’s Time-Saving

If a person has frequent appointments and meetings, scheduling them can take a lot of time. It’s especially true for remote workers, freelancers or people who work at multiple locations at once, like fitness instructors who work at several gyms or Elon Musk, who moves between Tesla and SpaceX factories every week.

However, appointment booking marketplaces do more than just providing customers with a list of available dates and times when they can come in for a meeting, treatment, or service. They also let clients cancel and reschedule appointments without having to contact the service provider.

It’s an Extra Marketing Channel

By staying offline and accepting all new bookings via phone or email, many specialists are missing out on a giant piece of the cake – online bookings. Nowadays, most people prefer to do everything via the Internet, and if a service company doesn’t provide an option to book an appointment online, it’s losing potential customers.

Niche for Your Booking Marketplace

If you are about to create an appointment booking website with WordPress, the main question is whether you are building a website for your own company or it’s going to be a marketplace that matches different specialists with customers?

If you want to create a marketplace, then there are a few additional questions you have to ask yourself to choose a niche properly:

  • What are your interests?
  • What customers’ needs and problems are you going to solve?
  • Who are your competitors?
  • What’s your marketing budget?

If you want to create an appointment booking website but still have no idea about a niche for your platform, you can pick some of the listed below ideas that may work well for your city or country. For example, you may launch an appointment booking marketplace that lists services of:

  • Doctors;
  • Lawyers;
  • Fitness instructors;
  • Pet grooming specialists;
  • Yoga instructors;
  • Barbers;
  • Music tutors.

There are dozens of possible niches for your appointment booking marketplace. The main point is to identify people’s pain points in your region and consider how these problems can be solved with your online platform.

Okay, now let’s move on and try to create an appointment booking website with WordPress.

How to Launch an Appointment Booking Site Using WordPress

Before diving into the tutorial part of this article, make sure that you already have all the necessary prerequisites.

Register a Domain Name

Your domain name is as important for your brand as your business name or logo, so you should carefully think about the right one. Since it’s a crucial part of any website, we listed a few tips on how to come up with a great domain name:

  • Use a name that is easy to read and spell;
  • Avoid hyphens and numbers;
  • Don’t use double letters;
  • Make it unique and easy to remember;
  • Short is better than long.

Purchase a Hosting Plan

Your next step is to find a reliable web host to handle your site. There are dozens of hosting providers here and there, so it may be a bit challenging to choose the right one. We recommend choosing one of the WordPress recommended hosts to avoid any possible issues.

Install WordPress

Once you register a domain name and purchase a hosting plan, it’s time to install WordPress. Almost every hosting provider offers a one-click WP installation, so you’ll be able to handle everything in a few clicks.

Choose an Appointment WordPress Theme

Finally, you need to decide on a booking appointment WordPress theme for your website. When looking for a theme, make sure that it has all the essential features for your future project. For example, it should have marketplace functionality, a booking system, different search filters, a communication system, reviews, monetization options, etc.

In this walkthrough, we’ll use ExpertHive. It’s a lightweight and clean service marketplace WordPress theme. When combined with the HivePress plugin and the HivePress Bookings extension, it becomes a great solution for building an appointment booking website.

Also, for the sake of simplicity, we’ll show you how to create an appointment booking website for doctors. It’s just an example we chose for this tutorial, but you can follow the same steps and create a website for your own niche.

So, let’s move to the theme installation to get a better idea of the theme’s features and how to set it up correctly!

Install ExpertHive

In order to install the ExpertHive theme, navigate to the Appearance > Themes > Add New > Upload Theme section and upload the theme ZIP file. Then click on the Install Now button and proceed by activating ExpertHive.

Upon the theme installation, you’ll get a recommendation to install the suggested plugins, including HivePress, the plugin that will enable the marketplace functionality on your website. You can easily install and activate all the plugins by following the suggested link.

However, if you have any issues installing the ExpertHive theme, you can follow the screencast below, which shows the whole process step-by-step.

Now in order to add the booking functionality to your doctor appointment platform, it’s necessary to install the Bookings extension. You can easily do it by going to the Plugins > Add New > Upload Plugin section. Then you need to select the add-on ZIP file to upload and proceed by installing and activating it.

Okay, now you have all the necessary prerequisites to launch a doctor directory, so let’s move to the next step and add some listing categories based on the medical specialties.

Add Listing Categories

To make it easier for patients to navigate your website, it’s better to create different service categories based on the medical specialties. For example, let’s add “Psychiatry,” “Dermatology,” and “Cardiology” categories. To do that, go to the Listings > Categories section.

Firstly, you need to add the category title and fill in the description if necessary. Then you can select a category icon that will be displayed on the front-end. Finally, there’s an option to create a hierarchy of categories by turning your category into a subcategory (in this case, simply set a parent category for it).

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When finished, click on the Add Category button. Similarly, you can add as many categories as necessary for your doctor appointment booking website.

Add Custom Listing Fields

Once you split your doctor directory into categories, it’s time to add some fields specific to the services listed on the doctor appointment websites. You can add custom listing fields and search filters in the Listings > Attributes section. For example, let’s add the “Price” attribute to allow doctors to set the basic service price, while patients will be able to search and filter services by the price range.

You can adjust your custom field in three different contexts, so let’s cover each of them:

  • Editing. In this section, you decide whether you allow users to edit this field via the front-end forms and define the field type for your attribute. In the case at hand, we’ll mark the “Price” field as editable and select the “Number” field type for it.
  • Search. Here, you can allow users to use this attribute as a search filter. To do that, mark it as filterable and sortable. Then you need to select the search field type, and we recommend setting the “Number Range” field type to allow filtering services by the price range instead of some specific price.
  • Display. Finally, you can choose how your custom field will appear on listing pages by assigning it to certain template areas and setting its display format. For example, for this custom “Price” field, we’ll use the following display format $%value%.

Once you are done, click on the Publish button.

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Keep in mind that there are no limitations, and you can add as many custom fields and search filters as required for your doctor appointment website.

Add Doctor Profile Fields

Alright, we’ve just added some custom listing fields, but let’s also add some custom doctor profile fields and search filters, so users will be able to search for doctors directly instead of the services they provide. You can do it in the Vendors > Attributes section. For example, let’s add the “Work Experience” field to allow doctors to indicate their experience when they register on your website, and patients will be able to filter specialists by their work experience.

First of all, enter the attribute name, allow its front-end editing and choose the field type. We’ll use the “Select” type for this custom field. Then it’s necessary to mark it as filterable, sortable and select the search field type (here, we use the “Select” field type as well). Finally, define the display format for this attribute and click on the Publish button.

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Now, if you want to make this field mandatory, you have to mark it as required and save changes.

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Then, you need to add some options by clicking on the Edit Options button. For example, let’s add “5+ Years,” “10+ Years,” and “15+ Years” options. Simply enter the title and click on the Add Option button.

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Okay, once you are done with custom fields, let’s set up a front page for your doctor appointment booking website.

Set Up the Front Page

It’s crazy easy to add and customize new layouts since HivePress is integrated with the WordPress block editor. To add a new page, go to the Pages > Add New section.

Firstly, set the page title (e.g., “Home”). Now, let’s add some layout blocks. For example, let’s start with a “More” block to separate the header section from the main page content. To add a new block, click on the ➕ icon and select the block you need. Similarly, you can add the listing search form, a block that displays listing categories and another one that shows doctor profiles.

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Also, you can upload a few featured images that will be displayed in the page header section by clicking on the “Set featured image” icon and uploading your images. You can check this screencast to set up your header images in the way they are displayed on the ExpertHive demo site.

When you finish customizing the page content, click on the Publish button. To use this page as a front page, navigate to the WP Dashboard > Settings > Reading section, select it from the drop-down list, and save changes.

List a Service

Alright, you’ve just created a fully functional doctor appointment booking platform, but now it’s time to test it to get a better understanding of its features. For example, let’s list a new medical service from the front-end to check how it works for doctors. To do that, go to your website, click on the List a Service button and choose one of the categories.

Then, you’ll be taken to the listing submission page, where you can upload preview images, set the service title and fill in other required fields. Also, there will be a custom “Price” field that we’ve added previously.

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Once you are done with listing details, you can scroll down and adjust the booking settings. For example, you can set how many days are required before the appointment date, then specify the booking window that defines how many days an appointment can be made in advance. Also, you can set the earliest and the latest time available for an appointment, define the booking slot duration and frequency (in minutes) and so on.

Please note that you can enable the “booking requests” option to accept each booking request manually.

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When you complete the listing form, click on the Submit Listing button to get this service listing published and available in the search results (if moderation is enabled in the HivePress > Settings > Listings section, the admin will have to approve it before the listing appears on the front-end).

Book an Appointment

Finally, let’s check how this doctor appointment booking website works for patients. Let’s log out, register a new account and try to book an appointment, just to test your website from both sides.

Once you register a new account, you need to locate the listing that you’ve added in the previous step and try to book it.

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You’ll notice that the appointment dates and time slots follow the booking restrictions you previously set (in the listing settings form). So, when you pick a date and time, click on the Request to Book button.

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After that, you’ll be redirected to the confirmation page, where you can verify all the details and add some booking notes if necessary.

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Bear in mind that as a website owner, you can require extra details from patients by adding custom fields to the booking form. Once you verify all the details, click on the Send Request button.

That’s it! Now a doctor will get a pending booking request and will be able to accept or decline it (as shown on the screenshot below).

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If the booking request is accepted, the patient will be notified via email. Also, if there are some changes or issues, doctors and patients can easily communicate with each other via private messages. Additionally, patients can leave reviews about the provided services or bookmark them.


By following these steps, you can build an appointment booking website with WordPress in next to no time. When you get it off the ground, you can start promoting your website to attract users to it. Once there are enough profiles on your platform and you get decent traffic, you can start monetizing your website.

Keep in mind that you can easily launch your appointment booking website with the ExpertHive theme and the HivePress plugin, along with its Bookings extension. Both ExpertHive and HivePress are lightweight, easy-to-use and packed with all the essential features for building an appointment booking platform right out of the box, such as doctor profiles, private messages, location-based search, and so on.

Additionally, you may want to check our overviews of the most popular:

  • Service Marketplace WordPress Themes;
  • Upwork-like WordPress Themes.
Create an Appointment Booking Website with WordPress | HivePress Blog (2024)


How do I create an appointment booking website in WordPress? ›

Creating a WordPress Booking System with WPForms
  1. Step 1: Create the scheduling form. ...
  2. Step 2: Customize. ...
  3. Step 3: Configure your booking form's settings. ...
  4. Step 4: Configure notifications. ...
  5. Step 5: Configure confirmations. ...
  6. Step 6: Add the WordPress booking system to your website. ...
  7. Step 7: Integrate with Google Calendar.
Mar 5, 2023

How do I create a free booking website on WordPress? ›

How to Create a Hotel Booking Website for Free on WordPress
  1. Add unlimited accommodation types.
  2. Assign extra services that can be sold together with accommodations.
  3. Customize the property search form.
  4. Create the pricing system range.
  5. Enable PayPal to collect online booking payments.
  6. Go through the general plugin settings.
Dec 28, 2022

Can you book appointments on WordPress? ›

Appointments is a powerful plugin that allows you to embed calendars and forms into your WordPress posts and pages. This is all possible thanks to a shortcode. You can set the days and hours available for clients to book, and the appointments will automatically sync with your Google Calendar.

How do you make a website so people can book appointments? ›

How to Make a Booking Website
  1. Get a Domain Name.
  2. Choose a Website Builder.
  3. Find a Template You Love.
  4. Add Your Website's Content.
  5. Install a Booking App.
  6. Get Your Website Seen.
May 25, 2023

What is the best appointment scheduling plugin for WordPress? ›

6 Best WordPress Appointment and Booking Plugins (2023)
  1. Sugar Calendar. Sugar Calendar is a powerful event management and calendar plugin for WordPress. ...
  2. WPForms. WPForms is the best WordPress contact form plugin. ...
  3. BirchPress. ...
  4. Booking Calendar. ...
  5. WP Simple Booking Calendar. ...
  6. Easy Appointments.
Jan 24, 2023

Can I add Calendly to my WordPress website? ›

To embed Calendly on a single page of your site:

Sign in to WordPress and visit the admin area. Go to Pages and decide which one you would like to edit, then select the + to add a new block. Choose a Custom HTML from the Formatting drop-down list, and paste your Calendly embed code.

Does WordPress host websites for free? ›

Yes, WordPress does hosting on and has both free and paid plans available. When you host directly on there are no upfront costs, and you will not need to purchase a separate domain name.

Can you use Google Forms as a booking system? ›

DEMO: Booking Calendar is an add-on used for Google forms. It permits the form's respondents to book the appointment from the form admin's Calendar.

What is Calendly in WordPress? ›

Calendly is a popular tool for easy and efficient scheduling, useful if you want your site visitors to book a specific time slot in your calendar for online and offline meetings directly on your site. It integrates with your personal calendar so you can avoid missing or double-booking appointments.

How can I create an online booking system for free? ›

  1. Enter company details. ...
  2. Add products and inventory. ...
  3. Customize the Booking Page. ...
  4. Enable an online payment flow. ...
  5. Connect your booking system to your website. ...
  6. Automate booking notifications. ...
  7. Create digital waivers and documents. ...
  8. Assign users and commissions.
Feb 16, 2023

Is it hard to make a booking website? ›

Creating a booking website does not have to be difficult. If you have the right tools in place, know the steps, and know what to look for, then with a little work, you can have your own booking website up and running in no time at all.

Is Square booking free? ›

Pricing for Square Appointments

There is no cost to use Square Appointments Free for one location. Pay one flat monthly rate per location for Square Appointments Plus or Premium plans. If you subscribe mid-month, you'll be charged a prorated amount for the remainder of the month.

How much does Bookly Wordpress plugin cost? ›

Bookly Pro costs $89, a one-time payment that includes future updates and six months of support. You can also pay an additional $31.50 to extend support for up to 12 months.

How do I embed a calendar into my WordPress site? ›

Log in to your WordPress dashboard. Find the Appearance section and choose Widgets options there. Click the plus icon to add the calendar plugin with shortcode. Scroll down to find the Shortcode widget and drag it onto the WordPress sidebar to add your event plugin.

Can Calendly take payments? ›

Invitees can submit full or partial payments when they schedule an event with you. Accept payments across one-on-one or team events through your invitee's PayPal account, credit or debit card. Streamline the billing process to one step with Calendly's PayPal integration.

Why is WordPress not free anymore? ›

WordPress is and continues to be free because it's not owned by a company. Instead, it's owned by the non-profit WordPress Foundation, which was established “to ensure free access, in perpetuity, to the software projects we support”.

Why is WordPress hosting so cheap? ›

Hosting companies are able to offer cheap WordPress hosting because of an important concept known as shared hosting. Think of shared hosting like carpooling, but for your website. The basic idea behind it is that multiple websites share server resources, such as CPU, RAM, and storage, on a single server.

Is Wix better than WordPress? ›

Is Wix better than WordPress? is the better option for those looking for advanced customization options while Wix is ideal for users who want a platform that's easier to use without any technical expertise.

What is the best way to create an online booking form? ›

The best way to create a DIY booking form through Google Docs is to create a Google Form. Google Forms is a free form builder that comes with every Google account. You can customize your form with standard questions, drop-down questions, multiple choice, as well as date and time fields.

Does Google offer a ticketing system? ›

What is Google's Ticketing Tool? Google's ticketing tool serves as a help desk to allow customers to access customer support. It means that businesses can control incoming customer requests. These can then be assigned to team members who are equipped to help the customers and resolve the task.

How do I create a booking page on Google sites? ›

  1. Create a new appointment schedule. On a computer, open Google Calendar. At the top left, click create. ...
  2. Enter appointment details. Enter a title. Set your appointment duration. ...
  3. Share your booking page. Once created, click the appointment schedule on the calendar grid to get a link to the booking page to share with others.

Why is Calendly so popular? ›

Our product takes the work out of scheduling so that our customers can get more done without needing multiple apps and software to keep their day on track. We're a hard-working team, always ready to pitch in and help one another, and always ready to celebrate our successes.

Why do people use Calendly? ›

Calendly allows seamless integration with other software and apps to automate your appointments from start to finish. It allows you to connect to calendars such as Google and Outlook to cross-check your appointments to prevent booking conflicts.

Can you embed Calendly into website for free? ›

Website embeds are free with all Calendly subscriptions, and they're easy to add to your site — no extra plugins necessary. All you need to do is add an embed code.

What is the best free booking software? ›

The best booking systems with free plans are:
  • Baluu - The best all-round free booking system.
  • SimplyBook - Best for widgets and apps.
  • SquareUp - Best for point-of-sales bookings.
  • Appointy - Best for automation.
  • 10to8 - Best for integrations.
  • PickTime.
  • Setmore.
  • Zoho Bookings.

What is the alternative website for booking? ›

Other competitors of the in May 2023:
  •, with 72.7M visits, 90 authority score, 49.82% bounce rate.
  •, with 1.6M visits, 65 authority score, 77.77% bounce rate.
  •, with 1.8M visits, 64 authority score, 60.31% bounce rate.

What can I use instead of booking com? ›

Alternatives to
  • foursquare. Free. Foursquare helps you find the perfect places to go with friends. ...
  • TripIt. Freemium. TripIt is a travel app that creates a master itinerary to organize all of your plans for your vac... ...
  • Tripadvisor. Free. ...
  • Expedia. Free. ...
  • Airbnb. Free. ...
  • Hopper. Free. ...
  • TripCase. Freemium. ...
  • WorldMate. Freemium.

What percentage does booking com take? › charges 15% commission per reservation. It has no daily cost, meaning that if one day you receive no reservation, will not charge you anything.

How much do booking sites charge? ›

These percentages vary from anywhere between 10% and 20% depending on the location of your property.

How profitable is booking? ›

Booking Holdings' total revenues for the full year 2022 were $17.1 billion, an increase of 56% from the prior year.

Is there a monthly fee to use Square? ›

Square does not charge a monthly or annual fee. Instead, the company makes money through a percentage of every credit card transaction it processes. Square charges 2.6% plus 10 cents for most in-person transactions. However, if the card must be entered manually, it charges 3.5% plus 15 cents per transaction.

How do I avoid Square fees? ›

Afterpay Fees

Square sellers using Afterpay get paid the full amount at the time of purchase, minus a processing fee on the total order. Enabling Afterpay with Square is free — there are no monthly fees or startup costs.

How much of a fee does Square take? ›

What are your fees? The Square standard processing fee is 2.6% + 10¢ for contactless payments, swiped or inserted chip cards, and swiped magstripe cards. Payments that are manually keyed-in, processed using Card on File, or manually entered using Virtual Terminal have a 3.5% + 15¢ fee.

How to create a free website with free domain on WordPress? ›

✅ Key takeaways:
  1. Sign up for web hosting (we recommend Bluehost).
  2. Pick a domain name for your website.
  3. Install the free WordPress software.
  4. Choose a WordPress theme.
  5. Create your first page.
  6. Install a couple of essential plugins.
  7. Don't forget marketing.
Jun 20, 2023

How do I create a free booking app? ›

How To Make A Room Reservation Mobile App In 3 Easy Steps
  1. Choose a Template. ...
  2. Add Build-In Features. ...
  3. Upload It To The Online Apps Store. ...
  4. Easy To Build And Manage. ...
  5. No Commission. ...
  6. Location-Based Directory. ...
  7. Receive Payments Securely. ...
  8. Manage Bookings.

How do I give my free ebook on WordPress? ›

You can offer your ebook as a free download using the WordPress file block. Simply edit the post or page where you want to add your ebook download and then add a 'File' block. This will allow you to upload the ebook to your site, and it will be displayed in the post in a small PDF viewer by default.

Is booking .com free? ›

We don't charge you any booking fees or add any administrative charges. And in many cases, your booking can be canceled free of charge. We facilitate hundreds of thousands of transactions every day through our secure platform and work to the highest standards to guarantee your privacy.

Is WordPress free if I have my own domain? ›

With the purchase of any annual plan, you may register a new domain for free for one year. You may also connect a domain from another provider for free with any plan. If you are not ready to add a custom domain, you can create your site and add a domain later.

Can I build a website with WordPress without a domain? ›

No domain name needed - if you are not set on a domain name, you can still start building locally. This provides great flexibility and will save you the pains of migrating your WordPress website. Easy testing - when you develop locally, you can experiment more easily with plugins, themes, and custom development.

Can I use WordPress for free with my own domain? ›

Is it possible to host your website for free, with your own domain name, running WordPress? The answer is Yes, and in this article, we will explain how to configure a free WordPress hosting with your own domain.

How do I avoid booking com fees? ›

Avoid reservation fees through Direct Booking

When listing your properties on you expose your listings to a very large number of potential guests. Although there is the alternative of getting direct bookings through your business website, Facebook or over the phone.

Can you publish a WordPress blog for free? ›

Does it cost money to start a blog? You can always get started blogging for free with the free plan, which includes our best-in-class hosting. Our various paid plans unlock additional features perfect for personal use, freelancers, small businesses, and online stores.

Can I sell books in WordPress? ›

So whether you're an author or not, you can sell books on Amazon using your WordPress site. The company will pay dividends. There are a lot of Amazon Associates plugins for WordPress.

Can I sell my eBook on WordPress? ›

Digital products like eBooks are a relatively easy way to make money on your WordPress website. You can sell an unlimited number of eBooks since it is a digital file. And there is almost no cost to you because you don't have to pay for printing, shipping, or storing physical books.

Is there a downside to using booking com? ›

However, there are also some cons to using One issue is that refunds can be delayed. If you need to cancel a booking or make changes to your reservation, it may take some time to process your request and receive a refund.

What are booking com fees for owners? › charges 15% commission per reservation. It has no daily cost, meaning that if one day you receive no reservation, will not charge you anything.

How much is the booking fee for booking com? ›

15% but every partner has a different commission…it's better to check your contract to find yours…


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